Prior to posting transactions to GL, it is always advised to take an archive backup of your Attaché data. See: Create an archive and find the archive file.
It's also important that you print the General Ledger Posting report before posting, to ensure the transactions are correct and to keep as a record of the transactions to be posted. You can run this from General Ledger, Reports, Transactions, Other Modules Posting Report.
Run the General Ledger posting report, prior to posting:
Go to General Ledger, Reports, Transactions, Other Modules Posting Report
Select the module you wish to post to (for example, Customers, Products, Purchasing, etc.).
In Report Type, select Unconsolidated Transactions (this means you will see every individual transaction per GL account.
Ensure that Account Range and Date Range are blank and set to No in order to pick up ANY unposted transactions.
Select the Output tab and then choose whether to output the report to printer, screen or file.
If you preview the report to screen, you can print to screen and save the report in PDF using the Expresslink Toolbar at the top of the preview screen.
Alternatively, to print the report, choose Printer followed by Printer (F6) to select a printer from the list. Then select Print (F9). Keep this report as a record of the full listing of GL Postings for your records.
To post to the General Ledger:
Choose General Ledger, Transactions, Other Modules, Post from Other Modules.
Enter the Period Number you would like to post to.
Note: If you are posting from another Attaché company, set the From Other Company check box to Yes. Select the Attaché company you wish to post transactions from the Other Company field.
In Modules to Post, set the check box to Yes for the module you wish to post to.
Tip: Attaché recommends posting one module at a time.
Set the Adjust Module Selections check box to Yes for further filters. The following options are available:
Batch Description: It is recommended to use the period name or date as part of the description. This can be done using default symbols.
The @ symbol will read the Current Period number from General Ledger Options.
The ~ symbol will be replaced with the system date.
For example, by entering ‘Customer Journals for Period @ dated ~’ when your current computer date is 10/03/2017, the Batch Description recorded will be ‘Customer Journals for Period 9 dated 10/3/2017’.
Date Range: Enter a date range of transactions to be posted.
When a date range is selected, only transactions within that date range will be posted.
If no date range is entered, or the date range check box is un-ticked, it will post all transactions from the selected module into the selected period.
Delete Posted Transactions: This deletes the transactions just posted from the GL Postings file and clears them from the Post from Other Modules report. It is recommended that this is set to Yes, so transactions do not get posted multiple times.
Post Zero Value Transactions: Determines if you want to post zero-value transactions.
Consolidate: Choose whether to consolidate transactions.
If you are using Bank Reconciliation with Suppliers, you would not consolidate the bank account but would possibly choose to for Customers.
Tip 1: Save (F5) allows you to save these selections for the next time you post to the general ledger. Each operator saves their own selections. The next time you access this task, these selections will be the defaults.
Tip 2: Be careful to always check the dates and other settings described above are correct if you are saving the settings.
Tip 3: Use the Adjust Module Selections to post the correct transactions into the correct periods. the GL module is by default period based, so you need to know exactly what transactions you need to post for which period. Use the General Ledger Posting Report to determine the transaction dates and the period they need to go into.
Choose Accept (F9) to post transactions to the General Ledger.
General Ledger Account does not exist warning.
If there are transactions for an account or cost centre that does not exist in the General Ledger, a warning will display.
You can enter a valid account or cost centre code by selecting Add (F7) during the update.
The account details can be updated after and the new cost centre details can be updated by selecting Setups, Company, Cost Centres, Maintain.
Note: You can check the posted general ledger transactions batch and the new batch by printing Reports, General Ledger, Transactions, All Transactions List.
Ensure all Control accounts balance, e.g. Debtors account should balance to the Customers.
Unlocking locked General Ledger periods