About automated general ledger posting
Automated posting to the general ledger is available in Access Attaché version 20 (or later).
With automated general ledger posting, transactions are posted to the appropriate general ledger account whenever you save (Accept F9) a transaction. This means your general ledger stays up to date in real-time, and it eliminates the need to manually post batches to the general ledger.
Current limitations
Currently, automated posting applies to transactions in Customers, Suppliers, Payroll, and Asset Management.
The following transactions are not automatically posted:
Consolidated transactions – transactions post when entered. If you consolidate for security or reconciliation, do not turn on automated postings
Cash Register – if using auto postings, post these manually
End-of-year posting between companies – if using auto postings, post these manually
General Ledger Transactions- Journals, Payment and Receipt batches. These types of transactions have the period allocated by the user.
How automated posting works
When a transaction is completed (Accept F9), the software checks the transaction date (in the case of an invoice, for example, this is the Invoice Date) and posts the transaction to the general ledger period that includes that date. The date range for each period is specified by a number of days in GL Options.
To determine where to post the details – which GL Sets and cost centres – the software uses the same logic as for manual posting.
With manual posting, transaction details are held in the Other Module Postings file until you manually post them.
With automated posting, when you Accept (F9) the transaction, the software checks for posting errors. If none are found, the postings are made immediately to the period dictated by the transaction date. If there are posting errors, the transaction does not post until you correct the error. The Transactions Pending feature allows you to correct any errors. You can find details on this feature in the General Ledger Automated Postings.PDF link below.
Benefits of automated posting
The general ledger is a record of all the financial transactions of a business, so it makes sense that all transactions should end up in General Ledger as fast as possible.
Greater efficiency – Automatic posting saves you time by avoiding the need to review posting reports and manually create and post batches.
Up-to-date information – With automated postings your accounts remain up to date, with every transaction represented in real-time. This means, for example, you can create current Standard Financial Reports any time they are needed.
Real-time dashboards – Because transactions are posted automatically as you enter them, your General Ledger Accounts gadget and Find Postings dashboard are also updated. This gives you instant real-time visual reporting. Download the Attache Accounts Dashboards.PDF for more information.
Getting started with automated posting
Please download theGeneral Ledger Automated Postings.PDF which includes information on:
Preparing for automated posting to the general ledger (checklist)
The Transactions Pending feature for resolving errors in General Ledger automated posting.
Performing a General Ledger health check