Sometimes companies decide that they will use a different Pay Period Ending date or a Date Paid date from what was previously used. There are 2 scenarios for changing the Pay Period Ending and Date Paid dates for a pay run:
The pay has not been processed.
The pay has been processed.
If the Pay has NOT been processed and is still current
Navigate to Payroll, Transactions, Check Payroll, Uncheck Pays.
Select the required Uncheck and Pay Frequencies to Uncheck selections if required.
Page Down and enter the required ranges if necessary.
Click the Start button and confirm Yes if ready to uncheck the pays. The screen will display how many pays have been unchecked when complete, and you then click the Close button close the screen.
Then navigate back to Payroll, Transactions, Check Payroll, Check Pays and enter the correct dates for Pay Period Ending and Date Paid.
If the pay has been processed
You will need to restore to the archive prior to Processing pays and then follow the steps above to un-check and re-check the pays.
Other considerations for changing Pay Period Ending date
Timesheets in Express leave: In Express Leave, you are able to select the Start day for timesheets in the Company Option screen. This can be changed but it is advisable to complete the prior period, including ensuring that the timesheets have been transferred to Attache before making any changes.
Old and new period days: Consider any days that will fall in between the old and new period days. These may have to be processed using the original period format in Express Leave or alternately enter these details as a manual or KFI entry into the Attache timesheet.
New Pay Period Ending dates: These should be entered in the Attaché Payroll Check Pays screen.
Leave accruals will adjust accordingly: Accruals may increase or decrease when the changeover is made due to the number of days being processed. This will return to the normal accrual when the first full normal period is processed with the new dates.