Your cloud hosted server has a limited amount of space. So that you always have enough space for Attaché to run properly, it's important that you manage the archive (backup) files and not leave them on the hosted server where they use up a lot of space. If you want to keep a number of archives on the hosted server, please contact your consultant to discuss purchasing additional space.
To copy archive (backup) files to your local environment, see: Copy or move files on Cloud Hosted Services.
To delete archive (backup) files
Launch Explorer and navigate to the hosted server Archive folder, for example D:\Apps\AttacheDesktop\Archive.
Select (click) the archive file you want to delete. To select multiple files, press Ctrl on your keyboard and right-mouse click at the same time.
Press Del (Delete) on your keyboard to delete the highlighted archive files.
📌 Notes:
The selected files will be permanently deleted; there is no "recycle bin" on hosted server. If you are unsure, we recommend you copy the files to your local computer rather than delete them. See the Copy or move files on Cloud Hosted Services link above.
The space used up by the deleted archives will be immediately available for the Attaché application to use.
Managing your archive (backup) files
It is up to each business to manage their archives and decide how many they want to keep and for how long. You should consider, for example:
Server space limitations.
Size of archive file.
Level of redundancy required.
Importance of particular archives. For example, during end-of-year processing we recommend you keep pre- and post-processing archives.
We recommend that you set up a backup policy for your organisation. Here's an example for you to consider and adjust to your needs.
7 days of each current company to be kept, one archive at the end of each day. Plus, 2 end of month archive to be kept for each current company. To be run on the last day of the month.
1 archive to be kept of each historical company.