To accrue RDO's you need to set up a leave table specifying the hours worked, hours accrued and hours paid out in a normal RDO pay period and RDO taken period.
Set up a leave table for the RDO
Choose Setups, Payroll, Leave Tables, Maintain.
Enter a Leave Accrual Code and Description.
Select Rostered Days Off in the Income Category.
Enter the number of pay periods that must be complete to accrue the RDO In the Pay Periods in the RDO cycle.
In the RDO Normal Pay Period and the RDO Taken Pay Period enter:
Normal Hours.
RDO Hours Accrued (-).
RDO Hours Paid.
Page Down to the Pay Elements tab and select which income categories to calculate the RDO accrual on.
Choose Accept (F9).
For more information on setting up leave tables, see Set up a leave table.
Modify the employee Masterfile
To ensure the RDO accrual calculates correctly, check the following fields are set up and correct in the employee Masterfile (from Payroll, Masterfiles, Employee Details, Maintain):
Base Hours.
Hours per Day.
Days per Week.
RDO Week (current).
RDO Leave Table.
📌Note: The RDO Week on the Leave Details screen in the employee Masterfile will update each time a pay is processed. When the last pay period in the RDO cycle is reached the RDO will be taken and paid to the employee unless overridden.
Base details for sample calculations
Hours per day = 8.
Days per week = 5.
Total Hours per week = 8x5 = 40 hours.
RDO cycle = 4 weeks and 1 day off.
Sample calculations
Hours per week to entitle RDO = 8 Hours / 5Days = 1.6.
Accrual RDO on each week (first three weeks) = 1.6 + 0.4 = 2 hours.
Hours paid on each week = (40 – 2) = 38 hours.
Payout on 4th week = Accrual RDO in first 3 weeks + Accrual RDO on 4th week.
= 2 hours x 3 weeks + 1.6 hours = 7.6 hours.
Hours Worked on 4th week = (40 - 2) + 1.6 - 7.6 = 32 hours.
Cross-check hours paid on 4th week = 32 - 1.6 + 7.6 = 38 hours.