If Cost Centre's/Costing are being used in both Attache Accounts and Payroll, then the same Cost Centre's need to be setup identically in both companies. In addition, general ledger accounts need to be allocated in the payroll company to each pay element for this to work correctly. These allocations are called Multiple Dissections and can be ticked on in any pay element code in the Setup screen. This includes Income types, Allowances, Deductions and Employer Contributions.
📌Note: This article assumes that posting from Payroll to General Ledger is already set up. If you do not have this set up, refer to Post Payroll General Ledger postings after payroll has been processed.
Turn on to use Cost Centres and General Ledger
Go to Setups, Payroll, Options, Payroll Options.
Tick Costing and General Ledger.
Ensure the General Ledger Chart Company Name is selected.
Tick to Post to this Company.
Accept.
Setup Cost Centres
Go to Setups, Company Setups, Cost Centres, Maintain.
Create a Cost Centre Code.
Add a suitable Description.
Select the Default Payroll General Ledger Accounts if required. This may not be suitable/required on this screen if many general ledger accounts are required for different Income codes for example.
Accept.
To set up multiple General Ledger dissections
Depending on the item you are setting up, choose the relevant menu option:
To modify income types choose Setups, Payroll, Income Types, Maintain.
To modify allowances choose Setups, Payroll, Allowances, Maintain.
To modify deductions choose Setups, Payroll, Deductions, Maintain.
To modify employer contributions choose Setups, Payroll, Employer Contributions, Maintain.Choose Find (F2) and access the item you want to modify.
Set the Multiple G/L Dissections checkbox to Yes. Doing so lets you access the Multiple General Ledger Postings screen.
Select the Expense Account tab and set the default Expense Account.
Press Page Down until you reach the Multiple General Ledger Postings screen, which provides the functions shown in the following table.
Function | Choose |
Display a list of cost centres and their associated General Ledger accounts | View (F8) followed by Finish (Esc) |
Switch between adding new dissections and modifying existing ones (if any) | Add (F5) or Modify (F5) |
Delete the current dissection (while in Modify mode) | Delete (F6) |
Display the previous or next dissection (while in Modify mode) | Prev (F11) or Next (F12) |
Use the Pay Element Report to check your setups
Go to Payroll, Reports, Pay Element Details, (Income types, Allowances, Deductions or Employer Contributions).
Choose Summary.
select Print Dissections in the Report Options.
Print.