The Leave Liability Journals Report displays a report of leave liability and enables you to estimate leave liability at a particular date, optionally update the General Ledger interface file with liability journals and reset the estimated leave accruals. Once the General Ledger journals are created, they become available in the General Ledger Posting List report and are ready to post to General Ledger.
The Leave Liability report will report on and create journals based on the cost Centre set on the Employee Masterfile from Payroll, Masterfiles, Employee Details, Enquire, Pay Details tab.
You can view the Leave Liability accounts for cost centres from Setups, Company Setups, Cost Centres, Maintain. Select the Cost Centre code and then go to the Leave Liability Accounts tab.
Creating the report
To create leave liability journals for the General Ledger:
Choose Payroll, Reports, Leave, Leave Liability Journals. The Leave Liability Journals task screen displays.
Complete the Leave Account Codes for each leave type. If the account codes vary depending on the employee's cost centre, complete the Leave Liability Accounts for each cost centre in Cost Centre Maintenance. When creating the leave liability journals, select the Use GL Accounts from the Cost Centre checkbox.
Choose Print (F9) to produce the leave liability report and to review the estimated figures.
Choose Close (Esc) to close the report.
Choose Finish (Esc) to close the task screen. The message Create the GL journals as per the report? displays.
Click Yes to create the General Ledger journals, or;
Click No to close the task without creating the journals.
📌Note: When you create leave liability journals, each employee's default cost centre is included in the interface file.