Super details for employees are setup in three different places in Attache Payroll and then linked together so that the details can be reported through ClickSuper, the SuperStream Alternate file or other super reports. If one part is not setup correctly then this will not be reported correctly for the employee.
Superannuation Fund code:
Super funds are maintained at Setups, Payroll, Superannuation Funds, Maintain.
The super fund details are entered here: Name, address, ABN, USI, SMSF status etc.
Employee Super/Other Accounts code:
Accounts can be maintained at Payroll, Masterfiles, Super/Other Accounts, Maintain.
The Account links the Employee to the Super Fund and adds Employee specific details like Member code.
Employee Standard Pays:
Maintain the Standard Pay via Payroll, Masterfiles, Employee Standard Pays, Maintain.
The Super/Other account is linked to the E:Employer Contribution line which calculates the super on payroll components.
The details that will be seen on the reports for Clicksuper or the Superstream Alternate file will be determined by what Super fund was linked to the employee at the time the transaction was entered.
If the super details were wrong, then choose the scenario below to find your solution.
Paid contributions were returned and need to be paid to the correct super fund
See the 2 scenarios below.
All existing unpaid and future super contributions need to be paid to a new fund for an employee
Go to Payroll, Masterfiles, Super/Other Accounts, Maintain.
Select the Employee code.
Select the relevant Account code for that employee.
Select the new Fund Code from the list available.
📌Note: See also: Set up or update super fund details for an employee if you need to set up a new super fund or edit an existing fund.
Upon selection of the Fund Code, Attaché will display a warning: "Confirmation - The Fund Code should not be changed for an existing Employee Other Account. Changing the superannuation fund will affect the reporting of SuperStream contributions and may result in incorrect information being reported. Do you wish to continue?".
Accept this warning to change the Fund Code. This warning means that making this change will cause reports to be out of sync with the actual payment because the pay lines will still have the original super fund information recorded on them. However, this can be noted when reconciling reports.
Add the Member Code if it is known.
Select Accept (F9) to complete the change.
Refer to this article on Recreate a ClickSuper batch (refer section: Data sent in the original ClickSuper batch was incorrect) to ensure unpaid contributions on existing pays are sent/paid to the employee's new Super Fund.
Existing unpaid super contributions need to be paid to the existing fund, new contributions should go to a new fund for an employee
You should set up a new Employee Super / Other Account for the employee's new Super fund and update the employee's Standard Pay. To set up a new Employer Super / Other Account do the following:
Go to Payroll, Masterfiles, Super/Other Accounts, Maintain.
Select the Employee code.
Enter a new Account code.
Select the new Fund Code from the list available.
📌Note: See also the Set up or update super fund details for an employee link above if you are setting up a new super fund or editing an existing fund.
Add the Member Code if it is known.
Click Accept (F9) to complete the change.
Update the employee's Standard Pay at Payroll, Masterfiles, Employee Standard Pays, Maintain by changing the Super/Other Account on the relevant contribution or deduction line/s to the new account.
When you next generate the ClickSuper or Alternate SuperStream file any existing pays at the time of making this change will be directed to the existing Super fund, and new pays will go to the new fund.
A Superfund has changed its details, and the change affects all employees using that fund
To update super fund details:
Use the Set up or update super fund details for an employee link above for the steps to edit a super fund's setup.
📌 Note: Since the super fund you are updating is linked to Employee Super/Other Accounts choose Yes to update all Employee Super/Other Accounts with the new details.