For each employee, you need to set up an Employee Super/Other Account for every fund into which superannuation contributions are made. Usually an employee will require only one but occasionally an employee will have contributions to multiple funds. In this case you must set up an Employee Super/Other Account for each fund. As well as containing fund details, each time pays are processed the superannuation amounts are accumulated into the relevant account.
Each time a pay is processed the superannuation amounts are accumulated into the relevant Employee Super/Other Account, allowing you to report upon and create export files for forwarding to super funds.
Employee Other Accounts can also be used to maintain other types of employee payments. For example,
Bank payments linked to a deduction
Credit card payments
Lease payments or loan payments.
These other types of payments can be set up using the Account Type field, which contains the values:
C = Credit Card (for reporting purposes only)
L = Lease (for reporting purposes only)
S = Superannuation (used to link to SuperStream reporting)
O = Other (for reporting purposes only)
B= Bank (used for linking to deductions)
Adding employee superannuation accounts
To set up an Employee Super/Other Account:
Choose Masterfiles, Payroll, Super/Other Accounts, Maintain.
Select the Employee Code.
Type a unique alphanumeric Account Code for this Employee Other Account. (Tip: You can use the same code as the Employee code.)
In the Account Type field, select S = Superannuation.
In the Account Description field, type a description of this account. The description should be meaningful and include the fund name or code, particularly if you choose to show this description on the pay advice.
In the Fund Code field, select the required fund.
Attaché Payroll auto-fills many of the fields.
📌Note: The Payee ID, SPIN/USI and SMSF fields can only be changed in Superannuation Funds Maintenance, see: Set up or update super fund details for an employee.
If provided by the superannuation fund, type the member code in the Member Code field.
In the Show on Pay Advice field, select Yes if you want the text in the Account Description field to show on the pay advice instead of the description from the employer contribution or deduction (except on continuous pay advices).
Choose Accept (F9) to save the Employee Super/Other Account.
Modifying an employee's Super/Other Account Fund details
To change superannuation fund details for an employee:
If you have not yet set up the new superannuation fund, add the fund details in Superannuation Funds Maintenance (see the Set up or update super fund details for an employee link above).
In Employee/Other Account Maintenance, select the Employee Code.
In the Account Code field, search for the existing account code.
In the Fund Code field, search for the new super fund code.
In the Member Code field, add the employee's new member code for that fund.
Choose Accept (F9) to save the Employee Super/Other Account changes.
📌Note: There is no need to add a new account code for a change in super fund details. You only need to change the fund details attached to the existing Employee Super/Other Account.
Producing a list of employee other accounts
Other account listing: Choose Masterfiles, Payroll, Other Account Details, Enquire, go to Account Code field and choose Find (F2) then Output (F11).
Other account details report: Choose Reports, Payroll, Employee Details/Labels, Other account details.