In Attaché, once you have entered a supplier invoice, it cannot be deleted or modified. This maintains the integrity and security of the system.
To reverse a supplier invoice entered by mistake or to correct any details (such as to change the supplier, the supplier invoice date or other details), you need to:
Reverse the supplier invoice by entering a supplier credit adjustment note with the same details as on the original supplier invoice.
Re-enter the supplier invoice again correctly.
📌 Note:
If lines have been read in from a purchase order and the goods will never be received, read the supplier invoice into a credit adjustment note. This will take the goods out of stock and flag the documents as complete.
This will also reverse the postings made to month-to-date and year-to-date sales and the appropriate postings made to general ledger if used.
Do NOT use an adjustment as this will not reduce the purchase figures.
To identify the incorrect supplier invoice to reverse:
Choose Masterfiles, Suppliers,Suppliers, Enquire.
Enter the Supplier Code.
Choose Transactions F5 to view the list of all transactions for the supplier.
Choose Options F8 to include transactions with zero balances.
Locate the required supplier invoice and note down the Invoice Date and Doc Number.
Reversing a supplier invoice
To reverse a supplier invoice:
Choose Transactions, Suppliers, Credit Adjustment Notes, Create.
Enter the Supplier Details and the Date of the supplier invoice you wish to reverse.
If the system prompts you to read in an existing supplier invoice, click Yes and Select (F7) the required supplier invoice. Alternatively, to import the lines of the original supplier invoice, choose Lines (F5) and then Select (F7) the individual lines you want to Read In, then Finish (Esc) to exit the Line Read In screen. Select Accept (F9) once your selections are complete to process the Read In.
Choose Finish (Esc) and Accept (F9) to save the supplier credit adjustment note and move to the next screen.
Locate the supplier invoice you are reversing and allocate it by typing the total amount (1) or using the Auto Line (F8) (2).
Choose Accept (F9) to save the allocation and Close (Esc) to exit.
To check that the supplier invoice has been correctly reversed
Choose Masterfiles, Suppliers, Suppliers, Enquire.
Enter the Supplier Code and choose Transactions (F5).
🤓 Tip: If lines have been read in from a Purchase Order and the goods are to be received in the future, read the Supplier Invoice into a Credit Note and then re-enter the Purchase Order.