Manual payments are used to record details of one-off payments or payments that have already been made and are not yet recorded, such as handwritten cheques. Manual payments do not generate a cheque, remittance or bank file. You should use Pay Selections if you want to generate payments automatically using Attaché.
To enter manual payments
Choose Transactions, Suppliers, Manual Payments, Enter Manual Payments.
Enter the Supplier Code, Amount paid (actual cheque amount), Discount Withheld and Discount Taken and other details as required.
Press Accept (F9) to move to the allocation screen. Allocate the payment plus discount (if any) to the invoice(s) being paid.
Auto (F2) to pay all invoices for this supplier from the highlighted invoice onwards. Settlement discount will be calculated automatically if applicable.
Alternatively, highlight a particular invoice and Select Auto Line (F8). This will pay just this invoice and any settlement discount applicable will be calculated automatically.
Otherwise, enter the amount you wish to pay and discount taken against each invoice.
Press Accept (F9) to complete the payment. If you do not want to allocate this payment immediately press Accept (F9) and a message will ask "Post $xx.xx Amount to Unallocated, Yes/No". Select Yes and press Enter. The supplier's balance will be decreased by the payment amount and applicable ageing categories will be reduced. If General Ledger Posting has been selected in Supplier Options, transactions will be accumulated for General Ledger Postings.
Press Close (Esc) to return to the menu.