After processing a manual payment, if you have left any amounts unallocated you will need to allocate them against an invoice or invoices. Payments entered via Pay Selections are automatically allocated to the invoices paid.
To allocate a manual payment to an invoice:
Select Transactions, Suppliers, Manual Payments, Post Unallocated Trans
Enter the Supplier Code or press Find (F2) and search for the required supplier. Any unallocated amounts for this supplier will be listed on the lower half of the screen.
Select the amount to be matched and then press Allocate (F9) to display the allocation screen showing a list of all outstanding invoices for this supplier.
Either select
Auto (F2) to pay all invoices for this supplier from the highlighted invoice onwards. Settlement discount will be calculated automatically if applicable.
Alternatively, highlight a particular invoice and Select Auto Line (F8). This will pay just this invoice and any settlement discount applicable will be calculated automatically.
Otherwise, enter the amount you wish to pay, and discount taken against each invoice.
If the full amount is allocated, then the entry is complete. However, if there is still a balance outstanding, a message will ask "Leave X Amount in Unallocated?" Answer Yes to complete the entry or No to allocate the remainder of the credit.
Press Close (Esc) to return to the menu.