Previously in Attaché Payroll, if an employee was terminated and reinstated in the same financial year, you could simply re-instate the employee from the Employee Masterfile, by changing the Employee Status to the required status and removing the termination date.
With the introduction of Single Touch Payroll Phase 2 (STP2), and the introduction of the new Termination Reason field, regardless of if they were terminated in the same financial year, you now need to create a new Employee Masterfile record. Carry out the tasks below to re-instate an employee.
📌Note: if the employee is re-instated in the same financial year as terminated, they will display 2 income statements in their My Gov account showing the YTD figures for the first employment period and a separate income statement for the 2nd employment period, and so on. This is as per design from the STP2 specifications from the ATO.
Confirm the original employee Masterfile record is currently terminated.
Go to Payroll, Masterfiles, Employee Details, Enquire.
From the Details tab, confirm there is a Termination Date entered.
In the Pay Details tab, confirm the Employment Status is Terminated.
If the employee is not terminated, see: How do I enter an employee termination pay and terminate an employee?
If the employee is now terminated or was already terminated, follow the steps below to re-instate the employee with a new Masterfile record.
Update email address details for the original employee Masterfile
Go to Payroll, Masterfiles, Employee Details, Maintain.
Enter the original Employee Code.
Navigate to the Online Services tab, and update the existing Attaché Online Email Address, and save. the changes. i.e. if the original email address was [email protected], change to [email protected]. This will avoid any credential clashes in Attaché Online when creating a new employee Masterfile code.
Click Accept (F9) to save the changes.
Update the existing original employee Masterfile code
Go to Payroll, Masterfiles, Employee Details, Change Masterfile Codes, Change Loc/Employee Code.
In the From field, enter the existing Location/Employee Code, for example ADEJ.
In the To field, enter a new Location/Employee Code that will display at the bottom of the list, for example ZZADEJ.
Choose Accept (F9) to update the employee Masterfile to this updated code.
Create a new employee Masterfile using the previous employee code
Go to Payroll, Masterfiles, Employee Details, Maintain and create a new Masterfile for the employee using the original employee code (for example, ADEJ).
Re-enter their employment details.
📌Note: Alternatively, you could use Employee Onboarding (in Attaché Online) to allow the employee to re-enter their details. See: Create or onboard a new employee.
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