If you are changing an employee pay by creating a new (adjustment) pay and the employee pay is now negative in total, you will need to consolidate the new batch with the related primary (original) batch because IR does not accept employee pays with a negative value. To do this you must:
Enter an adjustment pays as usual, ensuring the Date Paid is in the same calendar month as the payday filing batch requiring the adjustment. See Adjustment Pays.
The adjustment pay will create a new payday filing batch.
On the payday filing Batch List screen, locate the original batch (which has been submitted and therefore status is IR Confirmed) and click the Reverse button to zero out the submission. (If the original batch was never submitted to IR, skip this step.)
Drill down on the adjustment batch to display the Batch Details screen.
Click Correcting a batch to expand the screen and then click the Consolidate with... button to open the Available Batches for Consolidation screen.
Select the batch that you want to consolidate with this batch, which is the Reversed batch from Step 3 above and then click the Consolidate button. You can select more than one batch to consolidate if required.
Note: If you accidentally consolidate the wrong batch into a primary batch, you can undo the consolidation by de-selecting the batch and then clicking the Consolidate button again.
The employee totals from all batches are consolidated into one batch. The Total Gross Earnings and Total Tax on the Details screen show the totals from the combined batches. The consolidated and individual batch values are shown in EI Return Report.
Submit the new batch to myIR as usual.