Overview of Adjustment pays
Adjustment pays largely work the same way as timesheet pays, except with adjustment pays you have more flexibility in how you enter a pay.
In adjustment pays you can enter dollar total line values as opposed to timesheet pays which calculate the total line values from the rate x hours entered (e.g. Income Type transactions) or a percentage amount (e.g. Allowances, Deductions, Employer contributions).
You can do full or partial adjustments to resolve previously incorrect timesheet or adjustment processed pays.
Adjustment pays still generate pay numbers and (optionally) pay advices, in addition to those generated for time sheet pays.
You can enter either positive or negative adjustment pays to adjust an employee's previous pay.
Examples of when you would use Adjustment pays
Adjustment pays are necessary for a number of reasons, the most common being that an error was made in a previously processed pay. Some examples include:
To make a full or partial reversal of a previous pay.
To include a missed pay element, such as overtime.
To adjust an over or under payment.
To adjust an incorrect tax amount.
To adjust costing details.
To adjust year-to-date employee figures.
Enter an Adjustment pay
Choose Transactions, Payroll, Adjustments, Create or Modify. Please note when creating an adjustment:
Line Calculations: all line details must be manually calculated and entered, including superannuation.
Tax: will be calculated automatically but can be overridden.
Payment Required checkbox: remember to set Payment Required to Yes if a payment detail such as a pay advice, cheque or bank transfer transaction are required.
Payment Details: Payment details will only be generated for positive adjustments.
View previously entered adjustment pays
Use the Look Up feature from Payroll, Transactions, Adjustments, Look Up.