The purpose of the Leave Liability Journal is to update the Leave accrual liability in the General Ledger each period or year end.
Once the journal has been created for the first time, then any subsequent journals will just update the values accordingly.
When the General Ledger journals are created, they become available in the Other Modules General Ledger Posting report and are ready to post to General Ledger. If General Ledger Automated posting is turned on, they will be posted automatically.
Print the Leave Liability Journal report first to check that you are happy with what is generated before creating the journals. The report can be based on cost centres as per the Employee Masterfile Pay Details allocation. Alternately, it can be run as a whole, for all employees.
You can use the last period end date or estimate the date into the future. Attache will use the employee leave details i.e. Hours per day, Days per week, to estimate this for the future.
You normally wouldn’t include terminated employees in this report.
Do not use a date in the past as your Calculation date.
To Create the report
Choose Payroll, Reports, Leave, Leave Liability Journals. The Leave Liability Journals, Options tab displays.
From the Options tab, select the required employee status(es) from the Employee Status Selections task area and leave types from the Include in Calculations task area to be included, date range and whether to Include Leave Loading in the calculation.
In the Other Options tab, complete the Leave Account Codes for each leave type. If the account codes vary depending on the cost centre, complete the Leave Provision Expense and Leave Provision Liability accounts for each cost centre in the Company Setups, Cost Centres, Maintain using the Leave Liability tab.
Choose Print (F9) to produce the leave liability report and to review the estimated figures and allocations.
Choose Close (Esc) to close the report.
Choose Finish (Esc) to close the task screen.
Journal creation
Following the closure of the screen above, the message Create the GL journals as per the report? displays.
Click Yes to create the General Ledger journals or;
Click No to close the task without creating the journals.
Proceed to your Accounts company to post the journal manually if needed. If General Ledger Automated posting is turned on there is no need to do this.