Delete Employees allows you to delete terminated employees. You can run this process from Masterfiles, Payroll, Employee Details, Delete.
📌Note: You can only delete employees after the end-of-year processing has been completed in Attaché Payroll and all history and superannuation transactions have been deleted.
Delete employees
First take a copy of your payroll data. You will use this copy if you need to reprint reports or payment summaries for terminated employees.
Complete your end-of-year processing in Attaché Payroll
Delete all history transactions
Delete all superannuation transactions
In Delete Employees, enter the employee code range to be deleted, then choose Start (F9).
After terminating an employee, do not make any modifications to the employee's leave table in Leave Table Maintenance.
📌Note: In Australia, If an employee was terminated after 31 March of the previous financial year and they had fringe benefit amounts in that year, they can only be deleted after another end-of-year has been processed.
Information messages and recommended action
These messages may occur when attempting to delete an employee:
Fringe Benefit information still exists: You cannot delete the employee because FBT amounts exist for the next financial year.
Leave Liability Not Zero:
Print the Leave Liability Journal (Payroll, Reports, Leave, Leave Liability Journals).
In the Employee Status selection area, set only the Terminated check box to Yes.
Print the report and choose Yes to create the GL Journals.
📌Note: If the message still appears when trying to delete terminated employees, check the employee's Leave tables in the employee Masterfile. If they are set to NIL, you will need to add the relevant leave tables to reverse the leave liability.
The Employee Other Payments File contains unprinted details for Employee Code XXXXXXX:
Delete Super Payment Details (Payroll, Period End, Superannuation, Delete Super Payment Details).
Set the Terminated check box to Yes and enter any relevant ranges.
Cannot delete – Employee Masterfile has Payroll G/L Interface:
Print the GL Postings (Payroll, Reports, Other Reports, General Ledger Postings). Select Payroll in the Modules selection area.
Check the transactions on this report.
If the transactions are to be posted to the general ledger, go to your general ledger and post now.
If the transactions are not to be posted to the general ledger, choose Payroll, Reports, Other Reports, Delete GL Postings File. Choose Payroll from the Modules selection area and enter the date range of the transactions to be deleted.