This program allows you to change the leave accrual codes for a range of employees selected on the basis of location, employee code or group.
To access the Change Employee Leave Tables program, go to:
Payroll, Masterfiles, Employee Details, Change Emp. Leave Table.
Setups, Payroll, Leave Tables, Change Emp. Leave Tables.
Rules which apply to the alteration of individual leave accrual codes are also enforced in the Change Employee Leave Table program. For example, if you attempt to change an existing leave accrual code to NIL, but the employee has leave entitlement, the change will not occur, and the program will return the following error message: Values exist - Leave not set to NIL.
Any changes to the employee leave table accrual codes can have comments added to them using the Comments (F8) key.
For audit purposes the program generates a note of type employee leave transaction for each change made using the Change Employee Leave Table program.
Each note specifies the date of the change, the operator who changed the table, and the following message: Leave accrual code has changed from xxxxx to yyyyy. Where xxxxx and yyyyy are the From and To, leave accrual codes.
📌Note: If you need to make changes to an individual employee's leave table, you should make the changes through Employee Maintenance, Ranges tab.
Field Descriptions
Field or Group Name | Description |
Employee Code Range (Y = Yes / N = No) | If you wish to select one or a range of employee codes, answer Yes. Only employees who are within all ranges entered will be selected. If you wish to include all employee codes, answer No. |
Group Range | Enter the code at which this range is to finish. If you leave this field blank, nothing will be selected as the range will finish at the beginning of the file. |
Leave Type | Enter the leave table the employees are changing to. Only employees on the source leave table and within the ranges entered will change to this table. A leave transaction will be generated indicating the leave table the employee is changing from and to.
📌Note: This program only changes the leave table on the employee’s Masterfile. Verify that no other details require updating (for example: Hours per Day, Days per Week, Last Entitlement Date, accruals, etc.).
If changes to these fields are required, access each employee’s Leave tab in Employee Maintenance. |