When an employee has been accidently overpaid, Attaché can provide the figures to work out what the pay should have been, to confirm the amount an employee should pay back.
Work out the amount that needs to be paid back
From Payroll, Transactions, Timesheets, Create or Modify, create a sample timesheet for the affected employee and enter the details that should have been included on the original pay.
Note down the Gross, Tax and Net pay figures that Attaché calculates. You can delete this sample timesheet when you've completed this step by:
Clicking Finish(Esc).
At the Accept this Pay confirmation box, click No.
At the Modify this Pay confirmation box, click No.
At the OK to delete this pay confirmation box, click Yes.
Click Close to exit.
From Payroll, Transactions, Timesheets, Lookup, enter the Employee Code.
From the Pay Number field, click the Magnifying Glass icon and search for the incorrect processed pay.
Note down the Gross, Tax and Net pay amounts from the incorrect pay.
Calculate the difference between the figures from the incorrect processed pay at Step 5 above, and the newly created timesheet at Step 2 above. This will confirm amount the employee needs to pay back.
A basic example
Original (incorrect) pay: Gross $1000, Net $900, tax $100.
Sample (correct) pay: Gross $1000, Net $750, Tax $250.
Amount to pay back: Employee should have received $750, not $900, and needs to pay back $150.00.
Processing the Pay back amount in Payroll
Enter and process the pay back amount as a negative amount in a single line adjustment pay, which should then contra what was received from the employee into the company bank account.