The quantity picked up In Stock, the In Stock quantity, can be different to the quantity on the Supplier Invoice, the Supplier Quantity.
This is caused by either:
Purchase Conversions:
Refer to the Product Masterfile, Details tab.
The Purchase Conversion field will show the conversion multiplier, set to 1 for no conversion.
Incorrectly set up Supplier Invoice or Goods Received screens that allow incorrect quantities to be entered:
The In Stock field controls the quantity added to stock.
The Supplier's Qty field is the Supplier order quantity.
Typically, when entering a supplier invoice the Supplier's Qty field is used, and the In Stock quantity is calculated automatically by Attaché using the Masterfile Purchase Conversion setting.
The Instock Quantity - Received field should be set to Display Only in Screen Designer. This can be done as follows:
Go to Setups, Suppliers, Screen Designer, Invoice.
Click the Section (F4) button.
Select Product Line from the Choose Selection list.
Click Zoom In(F3).
Select the Received field from the Instock Quantity task area, and click Modify(F5).
Change the Field Status to Display Only.
Click Accept (F9), then Save (F7) to save the changes, and Close (Esc) to exit from the Invoice screen designer screen.