The basic setups to ensure delivery of pay slips via Alex and MyPay can be summarised as follows. You may not need to do every step, depending on your situation, but options are given. Setups follow:
Ensure Attaché Alex has been installed and setup on your computer:
If you have already set up and used Attaché Alex to send documents from your computer you can skip this step.
If the computer is new and has not sent documents before, you will need to install and set up Attaché Alex. See: Set up Alex document delivery to send documents.
If your company has not used Attaché Alex before you will also need to sign the agreement and register the sender email address/es
. To start the registration process:
Fill in the sender email address at Tools, Company, Document Management, Employee Delivery Address.
Send a test pay slip (see below steps). You will receive an email requesting registration. Follow the link and onscreen prompts.
If you have never sent pay slips before for this company, setup your Pay Advice form at Setups, Payroll, Forms Designer, Pay Advice.
For most purposes just adding the company logo to the Master pay advice form will be the only change. This change is not required.
On the Employee Masterfile at Payroll, Masterfiles, Employee Details, Maintain enter the employee's personal email on the Online Services tab in the Document Delivery Email Address field, Accept (F9) to save.
It is recommended to use the employee's personal email address since the employee will always have access to this email and therefore can always access their payslips.
The Attaché Online Email Address is for Onboarding, etc. via Attaché Online, Express Leave, Australian STP, NZ PDF, etc. and is generally the employee's work email. If you are in a country other than Australia or New Zealand and you do not use these online services, you can leave this field blank.
On the next pay run, OR as a test sending the pay advice to a test employee email address
Enter a timesheet on the Process Pays workflow or at the Payroll, Process Payroll, Time Sheets Create or Modify menu OR,
Check Pays on the Process Pays workflow and select either Time Sheets if entered or Auto Pays if no timesheet entered. If Auto Pays is selected enter an Employee Code Range by paging down.
Select Print Pay Advices on the Process Pays workflow OR use the Payroll, Process Payroll, Pre-Process Reports, Pay Advices menu.
Select the required options for the Pay Advice, e.g.: Pay Frequencies, Options, Print Leave, and Print User Defined Fields.
On the Document Delivery tab select Default (Document Delivery Settings) and select the Form Code for this run. The form code is typically {MASTER}. Select Save (F5) to save these settings if you want to re-use these settings for future pay advices / pay runs.
Select Print (F9) to send the Pay Advice/s
The employee or test employee email address will receive a Pay Advice Notification email from Alex.
If an email is not received, check your Alex Delivery Queue and Alex Setup
You can also check the Alex Senders website to see if the pay advice was processed by Alex.
Check the spam folder of the receiving email address.
Log in to MyPay from the Notification email:
Select the View the document link in the Notification email.
The link opens the Access Attaché Online Log In page.
it is best to open this page in Chrome.
The page can be saved as a bookmark.
If the employee has never signed up to MyPay, select the Sign up now link.
If the employee has already signed up for MyPay, use the Log in button.
If My Pay has not been used before, the App will need to be added to the employee's Attaché Online login.
Select the Add an App button on the top action bar.
Select the MyPay app and follow the onscreen instructions.
Select MyPay app.
Select the the pay slip to view which can be downloaded / printed as required.