As records are added and deleted in your Attaché software, the database becomes large and fragmented. The Compress Database utility reduces the size of the database smaller by removing all the records from the database, which are "marked for deletion".
For example, when you purge the Quantity Changes file, the records within the file are "marked for deletion" and the size of the file does not change. To reduce the size of the file, you need to compress the Quantity Changes file.
Notes: Do not run Compress Database if there are Database System Status errors. The Compress Database tool does not fix corrupt data, and integrity of your data may be compromised if you use the utility on corrupt data.
To run the Compress Database tool:
Run the Database System Status check utility prior to running the Compress Database utility.
Choose Tools, Company, Data Checks, Compress Database.
Select the files to check. To select all files, choose All (F5).
Choose Accept (F9). The selected files are compressed, and a status summary message is displayed.
Choose Close (Esc).