Supplier Code

Identifies the supplier. This is an alphanumeric field of up to 8 characters. Note: 0 to 9 sorts before A to Z.

Name

The supplier name is pre-filled from the details entered in Supplier Maintenance.

Schedule Reference

Enter a unique reference code for the schedule. This code is used to identify and access the schedule.

Description

Enter a corresponding description for this schedule.

Standing PO Number

Choose Find (F2) to select a standing purchase order to associate with the recurring schedule.

Inactive

Select this check box to mark this supplier recurring schedule as inactive.

On Demand

Select this for a recurring invoice you want to generate regularly without specifying a time schedule. You control when the invoice is generated by selecting Include On Demand Invoices in Generate Supplier Recurring Invoices.

Weekly Based

Allows you to specify the number of weeks and the day or days of the week for invoice generation. For example: weekly on a Tuesday, fortnightly on a Monday, every third Wednesday.

Monthly Date Based

Allows you to specify the day of the month and the number of months for invoice generation. For example: 1st of each month, quarterly on the 15th, every three months.

Monthly Day Based

Allows you to select the first or last day or days in the month. For example: first Tuesday, last Friday of the month.

Yearly Based

Allows you to select a date each year. For example: 21st September every year.

Start Date

Select the start date of the recurring schedule. An invoice will not be generated if the date is before the Start Date.

Stop Date

Select the stop date of the recurring schedule. An invoice will not be generated if the date is after the Stop Date. If no Stop Date is required, leave the default value of 31/12/2099.

Maximum Number of Invoices

If required, specify the number of invoices to be produced for this schedule. If no maximum is required, leave the default value of 9999.

Maximum Total Invoiced

If required, specify the total amount to be invoiced. When the Total Invoiced to Date (on the History tab) equals or exceeds this value, no further invoices will be generated.

Normal Supplier Terms

Select this option to apply the terms defined in Supplier Options to the invoices.

🤓Tip: If required, you can manually change the due date later by selecting the Review Invoices Before Posting check box when generating the invoices.

Number of Days

Alternatively, enter a number of days to calculate the due date based on the invoice date. This supersedes the Supplier Options settings for invoices in this schedule.

🤓Tip: If required, you can manually change the due date later by selecting the Review Invoices Before Posting check box when generating the invoices.

Cost Basis

Select the Cost Basis for this schedule. This overrides the default buying price set up in Purchasing Options:

📌Note: Any special pricing that has been set up will override either of these selections.

Invoice Category

Enter a category to apply to all invoices in this schedule.

Invoice Layout

Select a predefined template for the invoices.

Print Invoice

Select this to automatically print invoices on your system's default printer.

Next Recurrence

The next recurrence date is automatically calculated based on your selections.

Pay Invoice in Full

Select this check box to pay the total amount of the invoice.

Amount to Pay

If Pay Invoice in Full is not selected, enter the amount you wish to pay in this field.

Override G/L Bank Account

Select this check box to set up a different bank account for the payment.

G/L Bank Account

If Override G/L Bank Account is selected, choose Find (F2) to select the bank account.

Create Remittance Advice

Select this check box to create a remittance advice for the payment amount.

Last Recurrence

The date the most recent invoice was generated.

Number of Instalments Invoiced

The total number of invoices generated to date for this schedule.

Total Invoiced to Date

The cumulative total amount invoiced for this schedule.