The Purchasing Clearing Account is used by Attaché to hold the document details during the posting process. This is required for calculating the GL Postings. These entries cannot be turned off.
However, the number of entries generated can be minimised if you post in batches by setting this account to Consolidate entries. Refer below.
Setting up the Purchasing Clearing Account
To set up the Purchasing Clearing Account do the following:
Go to Setups, Suppliers, Options, Purchasing Options.
In the Options section set the G/L Clearing Account Code to the account you want to use as the Purchasing Clearing Account.
If you want to minimize the number of entries to this account set Consolidate G/L Clearing Account to Yes by ticking the box.
📌Notes:
If you elect to consolidate your entries to the Purchasing Clearing Account you should ALWAYS print the Suppliers, Reports, Transactions, General Ledger Postings report for the Suppliers module before you post Suppliers to the GL. This way you can identify the adjusting entry needed.
If your Purchasing Clearing account has a balance other than zero, then it is out of balance, refer to this article: Attaché Accounts: Purchasing Clearing Account is out of balance