Payment Schedule Maintenance allows you to set up payment schedules, including dates, and a total amount and number of installments, for an employee's allowances, deductions, employer contributions and banking transactions. Payment schedules must be created per employee and cannot be allocated to a different employee choose.
Each payment schedule can only be allocated to one pay element (allowance, employer contribution, deduction or banking transaction) in an individual employee's standard pay. During Check Pays process, the software determines if the relevant allowance, deduction or employer contribution is to be included in the current pay and automatically stops payments when the schedule is complete.
📌Note: Payment schedules are NOT available if you are using Disk File Entry to import timesheet data.
To set up a scheduled payment
Navigate to Masterfiles, Payroll, Payment Schedule, Maintain.
Enter the required Location and Employee code.
Create a Reference Code for the payment schedule and enter a Description.
Flag the checkbox to Show on Pay Advice if required.
Enter a Payment Frequency (Note: this would usually match the frequency that the employee is paid).
Enter the relevant Payment Parameters (Start Date, Stop Date, Instalments, Maximum total payment).
Once filled in, select Accept (F9) to save the payment schedule details.
📌Note: The In Standard Pay, Type and Code fields will display information when the schedule has been attached to a pay element in the employees standard pay. The fields under the Payments Made section will display information once the payment schedule has been used in pay transactions.
Allocating a scheduled payment in an employees standard pay
Navigate to Payroll, Masterfiles, Employee Standard Pays, Maintain.
Select the Location and Employee.
Select Modify Pay in the Function (if standard pay already exists) and Accept (F9).
Select the line in the Standard Pay to add the schedule to (or create a new line).
Add the Payment Schedule Reference to the line.
Click Finish and Confirm Yes to Save standard employee pay?
